What is Xero Ultra?

Xero Ultra is Xero’s most advanced subscription plan. It adds multi-entity consolidation and forecasting through Syft Advanced, priority support and targeted data restore to the Xero ledger the finance team already uses.

Ultra launched in Australia in July 2026. In the UK, Xero has opened an early access programme that it expects to run until 31 March 2027, and the UK plan differs from the Australian one. The prices and allowances in this guide are Australian as of 10 November 2026 and will be updated as information is released.

This guide covers:

Who Ultra is for
What the plan includes
How its consolidation works
What it leaves for the finance team to handle at month end

Who is Xero Ultra for?

Xero built Ultra for what it calls the “messy middle”: businesses with roughly 20 to 200 employees.

These businesses tend to have several entities, more stakeholders reading the numbers, and reporting obligations that small business plans weren’t designed for.

Because Ultra is a plan rather than a new product, an existing organisation can upgrade without migrating data or rebuilding its processes. It sits above Ultimate in Xero’s plan range.

Xero Ultra key points: what’s included in the plan

Feature	What it does	Ultra allowance
Multi-entity consolidation (Syft Advanced)	Consolidated reporting across Xero organisations, run in Syft with a separate login	Up to five entities, with more available to add
Forecasting, budgeting and scenario modelling (Syft Advanced)	Four-way cash flow forecasting, scenario modelling and AI-generated insights at group level	Included
Priority support	Front-of-queue cases, access to a Xero specialist and scheduled callbacks	Included
Targeted data restore	A managed service that fixes a specific data error without rolling back the whole file	Up to twice a year, covering data up to six months old
Payroll	Pay runs, payslips and super, Single Touch Payroll ready	10 employees included, then A$2 per employee per month, up to 200
Xero Projects	Time and cost tracking by project	10 active users included
Online bill payments	Pay supplier bills from inside Xero	20 domestic payments a month
JAX bank reconciliation	Categorises and matches high-confidence bank transactions automatically	Included
Multi-currency, expenses and analytics dashboards	Carried over from the plans below Ultra	Included

For most finance teams, three items on this list change how the business is run: consolidation, targeted data restore and priority support. Payroll, Projects and bill payments are higher allowances on features the lower plans already have.

Xero has also said that flexible user permissions, to help with segregation of duties, are coming soon. They are not part of the plan yet.

How Xero Ultra compares with Ultimate and Comprehensive

Ultra sits at the top of Xero’s plan range at A$500 a month, above Ultimate (from A$143) and Comprehensive (A$107). Here’s what it adds on top of those plans:

Consolidation built in. Ultra is the only Xero plan that includes multi-entity consolidation, through Syft Advanced across up to five entities. On the lower plans, consolidation means a spreadsheet or a separately paid consolidation app.
Group-level forecasting through Syft Advanced. Four-way cash flow forecasting and scenario modelling across the whole group, not one entity at a time.
Priority support. Your cases go to the front of the queue, with access to a Xero specialist and scheduled callbacks. Ultimate and Comprehensive get standard support.
Targeted data restore. If a bad import or mis-posted batch damages your data, Xero can fix that specific error without rolling back the whole file. This is up to twice a year, for data up to six months old. No other plan includes it.
Room to grow payroll. Ultra includes 10 employees, the same as Ultimate. Beyond that it scales to 200 employees at A$2 each per month.
Higher allowances. Ultra allows 20 domestic bill payments a month, compared with 15 on Ultimate and 10 on Comprehensive.

The difference is mostly about groups. A single-entity business that’s happy with standard support will usually find that Ultimate covers what it needs. Ultra starts to justify its price in two situations: when you build consolidation in a spreadsheet every month, or when you’re paying for a separate consolidation app that Syft Advanced could replace.

Each Xero organisation has its own subscription. Before upgrading, check with Xero which entities in your group need to be on Ultra for consolidation to work.

How multi-entity consolidation works in Xero Ultra

Consolidation in Ultra runs through Syft Advanced, a paid tier of Syft Analytics, the reporting platform Xero acquired. Syft works alongside Xero rather than inside it, so you get a separate Syft login after upgrading. You add each Xero organisation as an entity, and Syft builds the consolidated view from their data. Five entities are included, and more can be added as the group grows.

How Syft handles intercompany eliminations

Syft does what a consolidation tool should. It aggregates each entity’s trial balance, maps accounts into a group structure and applies eliminations, either at account level or, for one-off items, at individual transaction level.

What Syft can’t do is fix the entity ledgers it reads from. An elimination only nets to nil when both sides agree.

Take a group where Entity A recharges A$2,500 of shared software costs to Entity B. Entity A raises the invoice, but Entity B never enters the bill. Entity A’s Intercompany Receivable from Entity B shows A$48,000, while Entity B’s Intercompany Payable to Entity A shows A$45,500.

Syft eliminates the A$45,500 that agrees. The remaining A$2,500 stays on the consolidated balance sheet as an intercompany balance that shouldn’t exist. The group P&L also carries A$2,500 of recharge income with no matching cost.

The fix belongs in Entity B’s ledger, not in Syft:

Debit Software Costs A$2,500
Credit Intercompany Payable to Entity A A$2,500

A consolidation adjustment would make the group numbers balance, but the entity accounts would still be wrong. Someone would also have to recalculate and explain that adjustment again next month.

What Xero Ultra doesn’t change about month end

Ultra changes how a group reports, forecasts and gets support. It doesn’t change the work that has to happen inside each entity before consolidation. In a group of five entities, that is still five closes, plus the intercompany work that connects them.

Work that stays in each entity’s ledger	Why consolidation depends on it
Intercompany recharges	Every recharge creates a receivable in one entity and a payable in another. Both sides need posting at the same value, in the same period. Any difference becomes an elimination issue.
Intercompany reconciliations	Loan and current account balances drift through posting mistakes, FX movements and missed interest. Any difference becomes a consolidation adjustment.
Cross-entity bank rec	Xero’s bank rec, including JAX matching, works within a single organisation. A payment made by one entity against another entity’s bill still has to be matched across the two files.
Consistent chart of accounts and tracking categories	Syft has to map every entity’s accounts to the group structure. Codes that differ between entities mean mapping work, and that mapping breaks whenever a new code is added.
Accruals, prepayments and deferred revenue	Accruals need to be raised, prepayments released and revenue recognised to ensure each entity’s accounts are accurate, so that the consolidation tells the right story at group level.
Variance review	Before consolidating, it’s critical to understand P&L movements at entity level. Spot errors and missing transactions there, so that once consolidated, you have confidence the group totals aren’t hiding any material issues.

A sequence that holds up:

1. Close each entity.

2. Run recharges.

3. Reconcile intercompany balances.

4. Consolidate in Syft.

5. Review the group numbers.

Get the entity ledgers right first, and Syft has clean numbers to consolidate, leaving the finance team free to focus on what the group results actually say.

Is Xero Ultra right for your business?

Ultra is worth a serious look if:

You consolidate three or more Xero entities in a spreadsheet every month.
You pay separately for a consolidation or forecasting app that Syft Advanced could replace.
Leadership or investors want group-level forecasts, not just historical reporting.
Standard Xero support no longer matches how much depends on the numbers.
One bad import or a mis-posted batch would take days to unpick.

How Mayday works with Xero Ultra

Ultra runs on the same Xero ledger as every other plan, so Mayday connects to each Xero organisation in a group the same way it always has.

Month-end gap	Mayday product	What it does
Account codes and tracking categories that differ between entities	Mayday HQ	Aligns charts of accounts, tracking categories and contacts across entities against a primary entity, so the group mapping in Syft stays stable
Intercompany and departmental recharges	Recharger	Calculates recharges from rules for revenue, cost, balance sheet and fixed cost allocations, then posts invoices and bills, or journals, back to both entities in Xero
Intercompany balances that don’t agree	Balancer	Highlights discrepancies between intercompany accounts and their likely cause, and helps post corrections, including FX and interest
One entity paying another entity’s bill	BRAG	Reconciles cross-entity transactions from within Xero’s bank rec screen
Movements in each entity’s P&L	Flux	Compares P&Ls month on month, lets you drill into nominals and transactions, and drafts variance commentary with AI for the team to edit and approve
Accruals, prepayments and deferred revenue	Accruals, Prepayments, Deferred Revenue	Schedules items, shows what is due for the period and posts the journals in each entity

Xero Ultra FAQs

When did Xero Ultra launch?

Xero launched Ultra in Australia in July 2026 and announced it globally at Xerocon London the same week. UK businesses can join an early access programme, which Xero expects to run until 31 March 2027.

Do I need a separate login for Syft?

Yes. Syft Advanced runs alongside Xero, not inside it, and you get a Syft login after upgrading.

How many entities can Xero Ultra consolidate?

Five entities are included in Australia, and more can be added.

How much does Xero Ultra cost?

Xero Ultra costs A$500 a month including GST in Australia, according to Xero’s launch announcement. Payroll beyond 10 employees is charged at A$2 per employee per month, up to 200.

Can I downgrade from Xero Ultra?

Yes, through your billing settings. You lose access to Syft Advanced, targeted data restore and priority support.

Is Xero Ultra an ERP?

No, and that’s the point. Ultra gives growing, multi-entity businesses the group reporting, forecasting and support they’d otherwise look to an ERP for, without leaving Xero. There’s no migration, no lengthy implementation and no retraining, just more capability on a ledger the finance team already knows.

If you’d like to see how Mayday could get your Xero Ultra entities consolidation-ready every month, sign up for a 30 day no-card free trial today or book a demo with one of the team.

Product name

Product description

Try for free See how it works →

Cookie Settings